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Coronavirus: Conferences, events and phd defences

FAQ

 

  • Can I organise an event at a UvA location?

    The new measures announced on 13 November also apply to events and meetings planned until 19 December. You can read below what other measures apply:

    • Only educational and research-related activities and events are permitted (e.g. inaugural lectures, doctorate conferrals, graduation ceremonies, information activities and lectures).
    • Social activities such as farewell receptions and drinks with colleagues are not permitted.
    • For receptions directly linked to and immediately following an educational or research-related activity (e.g. after an inaugural lecture or doctorate conferral), the measures for the hospitality industry apply. This means that all visitors and staff must keep 1.5 metre distance, resulting in a lower maximum amount of visitors per venue, the required closing time of 5 PM applies, QR codes must be checked at the entrance and participants must be seated.
    • Coronavirus entry passes are not required for company canteens in UvA buildings that are primarily intended for staff and students. For other catering establishments on campus (such as the CREA CafĂ©), the regular coronavirus rules for the catering sector apply. This means coronavirus entry passes are used here and there is a maximum capacity of 75 persons per room.

    As these measures do not distinguish between activities on or off campus, it is not permitted to organise an educational or research-related activity off campus for more than 75 people.

Other questions about events

  • What are the guidelines for study association activities?

    The new measures announced on 13 November also apply to events and meetings organized by study associations. 

    Only educational and research-related activities and events are permitted (e.g. inaugural lectures, doctorate conferrals, graduation ceremonies, information activities and lectures).

    Keep in Touch

    Perhaps you're already familiar with the Keep in Touch-campaign because your study association has already organised an activity via Keep in Touch earlier in the year. Study associations could apply for a budget for social activities earlier in the year by sending in great ideas. At that time, mainly online activities were organised such as an online yoga and an online silent disco party.

    Now, a new round of Keep in Touch has started with slightly altered conditions and with the possibility of organising more online activities. To celebrate all study associations can apply for the Keep in Touch fund once again. Ask your study association how you can submit an idea together and check out the Keep in Touch page for the application form and conditions.